Administrator – Head Office

Team Administrator

DMC Healthcare 


Salary: £9.02 per hour

  • Are you a confident and efficient administrator with a keen eye for detail? 

  • Do you have good administration experience in a busy office? 

  • Can you be versatile and work in a proactive manner to ensure all aspects of the office are running smoothly and all requirements met? 


If you feel that this is the next role for you, keep reading for further information about this exciting and important role at DMC.  


We are seeking a Team administrator who will be responsible for undertaking administrative duties to support our senior team co ordinator and help keep DMC Healthcare’s Head office running smoothly.  If you enjoy lots of variety, have a structured approach to see work through to completion and enjoy working with people to get things done, then this could be a great role for you.   


In this role you will undertake a wide range of administration and support duties to make sure Head Office is always reflective of the high standards the organisation stands for. You will be flexible in your approach and like multi-tasking and spotting ways to make office operations and the senior team’s diaries run efficiently. You will be a forward thinker and happy to suggest improvements where necessary to improve standards. 


The role 

Main responsibilities of this position will include:  


As Team Administrator you will provide admin support for the senior team and the board.  You will support the senior team co ordinator and get involved in all aspects of administration and some diary management.  This is a responsible role that will require a high level of discretion and confidentiality.  


Key duties will include:  

  • Answering all incoming calls and greeting visitors  

  • Providing admin support for meetings of the wider business and minute-taking where necessary, ensuring that actions/decisions are recorded accurately and circulated as required in a timely manner 

  • Administrative tasks will include preparing reports, setting up action logs and meeting records using Excel and Word and helping develop presentations using PowerPoint or other tech solutions 

  • Maintaining all relevant working documents and record changes accordingly and keep appropriate change logs.  Compliance is critical within our business.  Your excellent IT skills will certainly be needed! 

  • Seeking out ways to improve the way we work and develop process maps of tasks and maintaining version control of documented processes will be your responsibility 

  • Diary management, making travel arrangements and monitoring emails.  This will be a mix of business and some personal travel and diary arrangements 

  • Placing orders for stationary and other sundries, keeping supplies topped up and in order. This will involve liaising with suppliers to ensure best deals and consistent good quality service 

  • Ensuring all desks for staff joining the Head Office are set up, including the necessary IT, access fobs and ID badges 

  • Ensuring the PC’s have correct codes and cables are neat and tidy  

  • Ensuring the main office and Directors offices are neat, tidy and presentable at all times, including keeping the Directors office fully stocked with refreshments and stationery 

  • Meeting room management, including making sure all equipment and refreshments are stocked up and arranged in a tidy manner  

  • Liaising with other support staff to ensure the smooth and presentable running of the office 

  • Maintaining and being responsible for petty cash and board staff expenses  

  • Assisting with the organisation of corporate and social events  


The candidate 

What we are looking for: 

  • You must be discreet and able to maintain high levels of confidentiality 

  • It is a busy role and you will need to be highly organised and a good communicator to keep colleagues up to date on projects and other activities 

  • Flexibility in the hours you work and where you work will be necessary 

  • You will have your main base for work in London, however there will be travel required across the UK 


To be successful you will: 

  • Build relationships and get on with your colleagues to get things done is going to be important so you must be a good team player 

  • Have a keen eye for detail and keep the Head Office running to a high standard 

  • Be forward thinking and be able to work on your own initiative, pre-empting issues before they occur and suggesting improvement 

  • Be able to present yourself in a professional business manner at all times 


Your experience: 

We expect you will have a minimum of one years experience in a similar role in administration.


Your skills: 

  • Ability to organise, plan and deliver in a fast-paced environment 

  • Excellent communications skills, and the confidence to work across the levels of the business 

  • Ability to take notes and create reports/action logs 

  • High level of attention to detail to produce documents for the senior team and the business 

  • Commitment to personal development 

  • Excellent skills in Microsoft 365 packages, especially Excel, and you must be comfortable in embracing new technology 

  • UK driving licence is useful but not essential  


About us: 

DMC Healthcare are a successful and trusted provider of NHS services across England and Scotland. We have grown rapidly in the past decade from a single Dulwich practice to a team of over 405 employees dedicated to giving patients the very best in care. The Senior Team Coordinator post is based at our Head Office in South London (SE15). 


Equality and Diversity Statement

The company supports the principle of Equality and Diversity in employment wholeheartedly and opposes all forms of unlawful or unfair discrimination on the grounds of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

This job advert may close as soon as sufficient suitable applications have been received. If interested, please apply for this post as soon as possible

Your submitted application maybe imported into our preferred Third party recruitment system.  By applying for this post you are agreeing to DMC Healthcare transferring the information within this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the DMC Electronic Staff Records system.